Travel / Lodging / Needs

Airline Reservations

Please reserve your flight before Tuesday, January 5th, by calling our travel agent directly (585-381-2850) to make your reservations. You may wish to coordinate to travel together with your team member, for instance, to economize on your airport transfer costs.

All air travel arrangements must be made by Tuesday, January 5, 2010.

When calling our travel agent (Paula is our main contact person at the agency to speak to), please give her your full name exactly as it appears on the ID you will be using at the airport. Also please supply your date of birth, and phone number. You should reference “Psychiatry-San Jose Meeting” when you call Paula. Our travel agent will be closed on Friday, January 1st, as well as January 2 & 3. However, beginning January 4, it will be open from 8:30 am to 5:30 pm.

We are expecting our sponsored airfares to be less than $500. Over $500 must be approved or covered differently by you, as you work with our travel agent.

Your flight to San Jose should arrive no later than 3:00 pm PST on February 6. Institute registration is 3-5 pm and we will gather in the hotel lobby to leave for the first event at 5:15 pm.

Hotel Accommodations

The Winter Research Institute will cover four nights of lodging, from February 6 through February 9th.

Attendees should plan to check out on the morning of February 10. It is a partial day, and afternoon and evening airport departures (post 4 pm PST), will be practical for most destinations. All participants are expected to stay for the entire meeting.

If you choose to extend your stay at the hotel beyond the February 6/February 10 check-in/out, you will be responsible for the associated room charges. As a courtesy, the same negotiated rate will be made available to you by the hotel.

Any personal charges to your room will also be your responsibility.

Meals occurring during the training sessions will be sponsored as well (breakfasts, lunches, some dinners).

Shuttle Service

There will be no hotel transportation service provided from or to the airport so please make sure to plan accordingly. Here are some transportation options:

If you plan on renting a vehicle, please let us know ASAP. You will be responsible for all vehicle and parking fees during your stay. The Fairmont Hotel offers Valet parking on a space available basis and is $26 per night.

SAN JOSÉ (SJC)
Taxi Service (Approx. $25):
Checker Cab 408-293-1199
United Taxicab 408-971-1111
Rental Car (Prices vary):
Hertz (located underneath The Fairmont) 408-286-6201
Budget (located at San José Int’l Airport) 408-527-0700
Shuttle Service (Approx. $30-$40):
Alpha-Trans Airporter 408-234-7215
General Airport Shuttle 408-437-3122

SAN FRANCISCO (SFO) and/or OAKLAND (OAK)
Shuttle Services (Approx. $50-$80):
American Airporter Shuttle 415-202-0733
SuperShuttle 800-BLUE VAN